Below, you will find sample emails that apply to variety of situations that bands face. These emails are short and simple - yours should be, too. No matter who you are emailing, there are a few basic rules you should keep in mind:
- Keep it short and sweet
- Stay on point
- Get your information across clearly and concisely - save the cute stuff for another time
Example One - Band Introduction for Labels, Managers, and Agents
Hi (industry contract) - My name is Bob and I'm writing to let you know a little bit about my band the Blah Blah Blahs. We've just recorded an album called Blah Blah - we're told it reminds people of band X and band Y, but we hope you'll have a chance to decide for yourself. We've had a some successes recently, including:
Example Two - Demo Follow-up
Hi (label contact or A&R Department) - I am following up to make sure you received my demo "Blah Blah" by the Blah Blah Blahs and to see if you have had a chance to listen to it yet. We just received a rave review in the local paper and plan on playing some shows soon. If you need any more information or would like to hear some more, please don't hestitate to get in touch. Sincerely - Bob and The Blah Blah Blahs (add your website here)
Example Three - Show Invite for Labels, Managers, Agents, and Media
Dear (label contact or A&R Department/manager, etc) - Just wanted to let you know that The Blah Blah Blahs will be playing in your town in two weeks, and we'd love to put you on the guest list. If you'd like to attend the show, please let us know, and we'll make sure your name is at the door. Hope to see you there!
- The Blah Blah Blahs - Venue X
- On stage - 10pm
Example Four - News Announcement for Labels, Agents, Managers, Promoters, and the Media
Hi (contract name) - Exciting news for The Blah Blah Blahs! We have been selected to play a showcase gig at Midem, along with the Yada Yada Yadas. Our show is on January 27 at 5pm on Midem's Talent Only Stage, so if you're going to be there, please stop by and check us out. If you want a little bit more information about the band, or you want to hear some of our music, please visit our website or drop us a line. See you in France! Sincerely - Bob and The Blah Blah Blahs (add website here)
Example Five - Request for Review of Album or Single
Hi (insert journalist's name) - Please find enclosed a copy of The Blah Blah Blahs new album and a photo of the band. We'd love for you to listen to the album and give us a review. If you need any more information about the band, please get in touch! Sincerely - Bob and The Blah Blah Blah Blah
Example Six - Request for Review of Live Show
Hi (insert journalist's name) - Bob and The Blah Blah Blahs will be playing at Venue X in two weeks - we hope you'll be able to make it out to the show and give us a review! We'll put your name on the guest list. Hope to see you there!
Example Seven - Follow up Review Request
Hi (insert journalist's name) - Just wanted to follow up and make sure you received the promo of the new Bob and The Blah Blah Blahs album. Do you think you will be writing a review of the album? Please let us know if you need any more information or another copy of the album. Hope to hear from you soon! Sincerely - Bob and The Blah Blah Blahs.
Example Eight - Request for a Show
Hi (insert promoter's name) - Bob and The Blah Blah Blahs are planning a tour for June to promote our new album "Blah Blah," which will be released May 15 on X Records. We are looking for a show in your area on June 15, 16, or 17 and are hoping you will be willing to promote our gig. I've enclosed a press packet with reviews of past shows and a copy of our new album. Reviews for our new album are scheduled to appear in Y music magazine and on Z website before our tour begins, with more to come. We can provide you will promo copies of the album and posters. Please get in touch with any questions, and we hope to hear from you soon! Sincerely - Bob and The Blah Blah Blahs